Accounts Payable Payment

When goods are purchased on credit from a supplier the amount owing to the supplier is recorded as an accounts payable. When a payment is made to the supplier for the amount outstanding the payment of the liability is recorded using an accounts payable payment journal entry.

As an example suppose a payment of 3,000 is made to a supplier using cash.

How do you show the Accounts Payable Payment?

The accounts payable payment transaction is shown in the accounting records with the following bookkeeping entries:

Accounts payable payment journal entry
Account Debit Credit
Accounts payable 3,000
Cash 3,000
Total 3,000 3,000

Accounts Payable Payment Bookkeeping Entries Explained

Debit – What came into the business
The debit to accounts payable shows the reduction in the liability to the supplier.

Credit – What went out of the business
Cash went out of the business with the payment of the supplier.

The Accounting Equation

The Accounting Equation, Assets = Liabilities + Capital means that the total assets of the business are always equal to the total liabilities of the business This is true at any time and applies to each transaction. For this transaction the Accounting equation is shown in the following table.

Prepaid Rent – Accounting Equation
Assets = Liabilities + Owners Equity
Cash = Accounts payable + None
– 3,000 = – 3,000 + 0

In this case one assets (cash) is reduced by the payment of 3,000, and on the other side of the equation, the liabilities (accounts payable) are reduced by the same amount (hence the – sign on each side of the equation).

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