A received cash on account journal entry is needed when a business has received cash from a customer and the amount is not allocated to a particular customer invoice or the customer has not yet been invoiced.
For example, suppose a business provides design services and has received cash of 4,000 from a customer. The cash receipt needs to be credited to the customers accounts receivable account.
The received cash on account journal entry will be as follows.
Received Cash on Account Journal Entry
| Account | Debit | Credit |
|---|---|---|
| Cash | 4,000 | |
| Accounts receivable | 4,000 | |
| Total | 4,000 | 4,000 |
Received Cash on Account Bookkeeping Explained
Debit
Cash has been received by the business and needs to be debited to the asset account of cash.
Credit
The amount is credited to the accounts receivable account of the customer to record the fact that the cash has been received from them. It will later be allocated to an invoice posted on the account of the customer.
Accounting Equation for Received Cash on Account Journal Entry
The Accounting Equation, Assets = Liabilities + Owners Equity means that the total assets of the business are always equal to the total liabilities plus the equity of the business. This is true at any time and applies to each transaction. For this transaction the Accounting equation is shown in the following table.
In this case one asset cash increases as the cash is received by the business and another asset (accounts receivable) decreases representing money received from the customer to be allocated against customer invoices at a later date.
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About the Author
Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years and has built financial models for all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a degree from Loughborough University.