Simple Bookkeeping Spreadsheet

This simple bookkeeping spreadsheet can be used to record receipts and payments for up to 100 transactions and produces a summary of receipts and payments at the end of the accounting period.


Simple Bookkeeping Spreadsheet Free Download

Keeping bookkeeping records is a requirement for any small business. It is crucial that records are kept in good order and that financial information is prepared on time and easily understood.
Start your bookkeeping today by downloading our FREE simple bookkeeping spreadsheet in Excel format by subscribing to our mailing list using the quick form below.

More features are available in our unlocked premium version available below.

Using the Free Bookkeeping Spreadsheet

The Excel simple bookkeeping spreadsheet keeps a record of receipts and payments transactions for an accounting period, and automatically produces a summary receipts and payments statement based on these transactions. The simple bookkeeping spreadsheet is used as follows:

simple bookkeeping spreadsheet template

  • Delete the example name, period, and transactions. Switch to the bookkeeping spreadsheet tab, and highlight the completed example cells (Row 7 onwards) and delete the contents. Do not include any cells in column N when trying to delete as this column contains protected cells.
  • Enter the business name and accounting period. The accounting period would normally be one month, but can be any period appropriate to the business.
  • Enter the expense payments categories. There are nine expense payments categories, phone, mobile etc. These can be renamed by highlighting the cell and entering the new name.
  • Enter transactions. For each transaction enter the date, reference, description, and amount under the appropriate column heading. The simple bookkeeping spreadsheet will automatically total the expense payments for a particular transaction and also provide totals for each category for the accounting period.
  • Switch to the accounts summary tab. The accounts summary tab will show a summary of the receipts and payments for the period together with a net receipts total.

Unlocked Premium Version

The simple bookkeeping spreadsheet premium version is a spreadsheet just like the free version but includes a few other features that make it more powerful as summarized in the table shown below. The premium version is unlocked and does not use password protected sheets, so you have access to all Excel features.

simple bookkeeping spreadsheet premium

A licence to use the Premium Version costs £5.00, and can be purchased using the Buy Now Paypal link below.
simple bookkeeping spreadsheet premium

All purchases are made subject to our Terms and Conditions.

Features of the Premium Version

Premium vs Free version comparison
Feature Premium Free
Transaction rows 3,000 100
Receipt type columns 3 1
Payment type columns 20 9
Protection Unlocked Locked


The premium version of the spreadsheet was designed using Excel 2010. Please check compatibility with your version of Excel before purchasing. If you are in any doubt please test compatibility by downloading and trialing a copy of the free version of the spreadsheet also developed using Excel 2010.

What Happens Next?

The Buy Now button will take you to the PayPal website to complete your purchase. If you do not have a PayPal account you will have an option to pay by debit or credit card. Your purchase will appear on your account under the heading “DP DOWNLOADS”. After you’ve completed your payment, PayPal will automatically return you to our website downloads page, where you can retrieve your file.

What Happens if there are Problems Downloading?

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Notes and major health warnings
Users use this Excel accounting spreadsheet at their own risk. We make no warranty or representation as to its accuracy and we are covered by our Terms and Conditions, which you are deemed to have read. This is an example of a free bookkeeping spreadsheet template that you might use to record accounting transactions. It is purely illustrative of small business bookkeeping software. This is not intended to reflect general standards or targets for any particular company or sector. If you do spot a mistake in the simple accounting spreadsheet, please let us know and we will try to fix it.
Simple Bookkeeping Spreadsheet October 7th, 2018Team

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