It’s always better to separate personal and business expenses as it simplifies the bookkeeping. However, if the owner of a business has paid personal expenses using funds provided by the business then they need to be recorded as drawings and not as expenses.
If for example an owner pays personal travel expenses of 250 using a supplier account of the business, then the personal expenses would be debited to the drawings account and not to the travel expenses account as follows:
Journal Entry for Personal Expenses
The accounting records will show the following bookkeeping entries for the personal expenses.
Personal Expenses Bookkeeping Entries Explained
The personal travel expenses are debited to a temporary drawings account which reduces the owners equity. It is not an expense of the business.
The owner has used a supplier account to pay for the personal travel expenses. The amount is due to the supplier and creates a liability recorded under accounts payable.
The Accounting Equation
The Accounting Equation, Assets = Liabilities + Owners Equity means that the total assets of the business are always equal to the total liabilities plus equity of the business. This is true at any time and applies to each transaction. For this transaction the Accounting equation is shown in the following table.
In this case a liability (accounts payable) increases as the owner has used the suppliers account to pay for personal expenses. The drawings account has been debited reducing the owners equity in the business. The owner has effectively withdrawn part of their equity.
The drawings account is a temporary account and is cleared at the end of each year either by a debit against the capital account, repayment by the owner or against the salary of the owner, depending on the circumstances.
Popular Double Entry Bookkeeping Examples
The personal expenses journal entry is one of many accounting journals, discover another double entry bookkeeping example at the links below:
About the Author
Chartered accountant Michael Brown is the founder and CEO of Plan Projections. He has worked as an accountant and consultant for more than 25 years and has built financial models for all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a BSc from Loughborough University.