Chart of Accounts Example | Double Entry Bookkeeping

An Example Chart of Accounts

The Chart of Accounts Example Table below acts as a quick reference to help you set up your Chart of Accounts.

It also shows you the main financial statement in which the account appears, the type of account, and a suggested account code.

Chart of Accounts Example Guide and Key

Account Name: The name of the account in the general ledger
Section: The Financial Statement in which the account appears
BS: Balance Sheet
P&L: Profit and Loss Account (Income Statement):
Group: The type of account.
Code: A suggested Account code for the account (chart of accounts numbers)

Chart of Accounts Example
Account Name	Section	Group	Code
Freehold property	BS	Fixed Assets	10
Leasehold property	BS	Fixed Assets	11
Plant & Machinery	BS	Fixed Assets	20
Plant & m/cy depreciation	BS	Fixed Assets	21
Office equipment	BS	Fixed Assets	30
Office equipt depreciation	BS	Fixed Assets	31
Furniture & fixtures	BS	Fixed Assets	40
Furniture & fxts depreciation	BS	Fixed Assets	41
Motor Vehicles	BS	Fixed Assets	50
Motor vehicles depreciation	BS	Fixed Assets	51
Inventory	BS	Inventory	1001
Work in progress	BS	Inventory	1002
Finished goods	BS	Inventory	1003
Accounts Receivable Control	BS	Debtors	1100
Sundry debtors	BS	Debtors	1101
Other debtors	BS	Debtors	1102
Prepayments	BS	Debtors	1103
Bank current account	BS	Bank and Cash	1200
Bank deposit account	BS	Bank and Cash	1210
Building society account	BS	Bank and Cash	1220
Petty cash	BS	Bank and Cash	1230
Cash receipts	BS	Bank and Cash	1235
Company credit card	BS	Bank and Cash	1240
Credit card receipts	BS	Bank and Cash	1250
Accounts Payable Control	BS	Liabilities	2100
Sundry creditors	BS	Liabilities	2101
Other creditors	BS	Liabilities	2102
Accruals	BS	Liabilities	2109
Sales Tax Control	BS	Liabilities	2200
Purchase Tax Control	BS	Liabilities	2201
VAT liability	BS	Liabilities	2202
PAYE	BS	Liabilities	2210
National Insurance	BS	Liabilities	2211
Net wages control	BS	Liabilities	2220
Pension fund	BS	Liabilities	2230
Loans	BS	Liabilities	2300
Hire purchase	BS	Liabilities	2310
Corporation tax	BS	Liabilities	2320
Mortgages	BS	Liabilities	2330
Preference shares	BS	Capital	3010
Reserves	BS	Reserves	3100
Undistributed reserves	BS	Reserves	3101
Profit & Loss Account	BS	Reserves	3200
Sales type A	P&L	Sales	4000
Sales type B	P&L	Sales	4001
Sales type C	P&L	Sales	4002
Discounts allowed	P&L	Sales	4009
Sales type D	P&L	Sales	4100
Sales type E	P&L	Sales	4101
Sale of Assets	P&L	Other Income	4200
Credit charges	P&L	Other Income	4400
Miscellaneous income	P&L	Other Income	4900
Royalties received	P&L	Other Income	4901
Commissions received	P&L	Other Income	4902
Insurance claims	P&L	Other Income	4903
Rent income	P&L	Other Income	4904
Distribution & carriage	P&L	Other Income	4905
Materials purchased	P&L	Purchases	5000
Materials imported	P&L	Purchases	5001
Miscellaneous purchases	P&L	Purchases	5002
Packaging	P&L	Purchases	5003
Discounts taken	P&L	Purchases	5009
Carriage	P&L	Purchases	5100
Import duty	P&L	Purchases	5101
Transport insurance	P&L	Purchases	5102
Opening stock	P&L	Purchases	5200
Closing stock	P&L	Purchases	5201
Productive Labour	P&L	Direct labour	6000
Cost of sales labour	P&L	Direct labour	6001
Sub-contractors	P&L	Direct costs	6002
Sales commissions	P&L	Marketing	6100
Sales promotion	P&L	Marketing	6200
Advertising	P&L	Marketing	6201
Gifts & samples	P&L	Marketing	6202
PR	P&L	Marketing	6203
Miscellaneous expenses	P&L	Miscellaneous	6900
Gross wages	P&L	Overheads	7000
Directors salaries	P&L	Overheads	7001
Directors remuneration	P&L	Overheads	7002
Staff salaries	P&L	Overheads	7003
Wages regular	P&L	Overheads	7004
Wages casual	P&L	Overheads	7005
Employers NI	P&L	Overheads	7006
Employers pensions	P&L	Overheads	7007
Recruitment expenses	P&L	Overheads	7008
Adjustments	P&L	Overheads	7009
SSP reclaimed	P&L	Overheads	7010
SMP reclaimed	P&L	Overheads	7011
Rent	P&L	Overheads	7100
Water rates	P&L	Overheads	7102
General rates	P&L	Overheads	7103
Premises insurance	P&L	Overheads	7104
Electricity	P&L	Overheads	7200
Gas	P&L	Overheads	7201
Oil	P&L	Overheads	7202
Other heating costs	P&L	Overheads	7203
Motor fuel	P&L	Overheads	7300
Motor repairs	P&L	Overheads	7301
Licenses	P&L	Overheads	7302
Vehicle insurance	P&L	Overheads	7303
Miscellaneous motor	P&L	Overheads	7304
Scale charges	P&L	Overheads	7350
Travelling	P&L	Overheads	7400
Car hire	P&L	Overheads	7401
Hotels	P&L	Overheads	7402
UK Entertainment	P&L	Overheads	7403
Overseas Entertainment	P&L	Overheads	7404
Overseas travelling	P&L	Overheads	7405
Subsistence	P&L	Overheads	7406
Printing	P&L	Overheads	7500
Postage & carriage	P&L	Overheads	7501
Telephone	P&L	Overheads	7502
Telex/telegram/fax	P&L	Overheads	7503
Office stationery	P&L	Overheads	7504
Books etc	P&L	Overheads	7505
Legal fees	P&L	Overheads	7600
Audit & accountancy fees	P&L	Overheads	7601
Consultancy fees	P&L	Overheads	7602
Professional fees	P&L	Overheads	7603
Equipment hire	P&L	Overheads	7700
Office m/c maintenance	P&L	Overheads	7701
Repairs & renewals	P&L	Overheads	7800
Cleaning	P&L	Overheads	7801
Laundry	P&L	Overheads	7802
Premises expenses	P&L	Overheads	7803
Bank interest paid	P&L	Overheads	7900
Bank charges	P&L	Overheads	7901
Currency charges	P&L	Overheads	7902
Loan interest paid	P&L	Overheads	7903
HP interest	P&L	Overheads	7904
Credit charges	P&L	Overheads	7905
Exchange rate variance	P&L	Overheads	7906
Depreciation	P&L	Depreciation	8000
Plant & m/cy depreciation	P&L	Depreciation	8001
Furniture/fit. depreciation	P&L	Depreciation	8002
Vehicle depreciation	P&L	Depreciation	8003
Office equip. depreciation	P&L	Depreciation	8004
Bad debt write off	P&L	Bad debts	8100
Bad debt provision	P&L	Bad debts	8102
Donations	P&L	Sundry expenses	8200
Subscriptions	P&L	Sundry expenses	8201
Clothing costs	P&L	Sundry expenses	8202
Training costs	P&L	Sundry expenses	8203
Insurance	P&L	Sundry expenses	8204
Refreshments	P&L	Sundry expenses	8205
Suspense account	P&L	Suspense	9998
Mispostings account	P&L	Mispostings	9999

Last modified October 16th, 2019 by Michael Brown

About the Author

Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years and has built financial models for all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a degree from Loughborough University.

Posted By: Michael Brown References, Trial Balance

October 16, 2019

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