The direct materials quantity variance is one of the main standard costing variances, and results from the difference between the standard quantity and the actual quantity of material used by a business during production. The variance is sometimes referred to as the direct materials usage variance or the direct materials efficiency variance.
The variance is calculated using the direct materials quantity variance formula, which takes the difference between the standard quantity and the actual quantity, and multiplies this by the standard price per unit of material.
Example of Direct Materials Quantity Variance
Suppose, for example, a manufacturer uses plastic sheets in the manufacture of a product. Each sheet has a standard price of 4.00, and a standard requirement of 2.00 sheets per item manufactured.
On a production run, they manufacture 500 items and find they have used 1,200 sheets of plastic. The direct materials quantity variance is given as follows:
Direct materials quantity variance = (Standard quantity - Actual quantity) x Standard price. Direct materials quantity variance = (500 x 2.00 - 1,200) x 4.00 Direct materials quantity variance = (1,000 - 1,200) x 4.00 Direct materials quantity variance = -800
This is summarized in the table below:
In this example, the direct materials variance is negative (unfavorable), as the actual quantity of sheet used (1,200) was higher than the standard quantity (1,000), and therefore it cost the business more to produce the 500 items for than it should have done.
Variance Analysis Accounting Journals
The standard costing journal entries to transfer the materials to work in process and record the direct materials variance is as follows:
|Work in process inventory||4,000|
|Raw materials inventory||4,800|
|Direct materials quantity variance account||800|
In the standard costing system, material costs are posted at the standard price. The actual quantity (1,200 sheets) of plastic is removed from the raw materials inventory at the standard price (4.00) giving a credit entry of 4,800 posted to the account. The standard quantity (1,000) which should have been used in production is transferred to work in process inventory at the standard price (4.00), giving a total debit entry of 4,000. The difference between the two postings is the variance of -800, which is posted to the direct materials variance account as a debit representing the unfavorable variance.
Clearing the Direct Materials Quantity Variance Account
The financial statements of the business must ultimately show the actual costs incurred by the business, and at the end of an accounting period, having investigated the direct material quantity variances using the variance report, the balance on the direct materials quantity variance account needs to be cleared using the rules discussed in our standard costing and variance analysis tutorial and are available for download in PDF format here. These rules can be summarized as follows:
- For small, insignificant direct materials quantity variances it is not worth the time and effort apportioning the balance, so it is simply transferred to the cost of goods sold account.
- Larger unfavorable variances (debit balances) which have resulted from errors and inefficiencies in the business, are also transferred to the cost of goods sold account, as apportioning them to an inventory account would incorrectly increase the value of the inventory.
- All other significant direct materials quantity variances (debit or credit balances) are split between inventory accounts and the cost of goods sold account in proportion to the amount of the material remaining on that account.
Variance Apportionment Example – Insignificant
In the example used above the direct materials quantity variance was unfavorable leaving a debit balance of 800 on the variance account. Assume for simplicity that this was the only direct materials quantity variance for the year.
If the balance is considered insignificant in relation to the size of the business, then it can simply be transferred to the cost of goods sold account.
|Direct materials quantity variance||800|
|Cost of goods sold||800|
Variance Apportionment Example – Significant
If however, it is considered to be significant in relation to the size of the business, then the variance needs to be analyzed between the inventory accounts (raw material, work in process, and finished goods) and the cost of goods sold account.
Suppose for example, 30% of the material remained in the work in process inventory, 25% remained in finished goods inventory and 45% had been used in production and the items sold, then the direct materials quantity variance account balance needs to be split as follows:
|Work in process inventory||30%||240|
|Finished goods inventory||25%||200|
|Cost of goods sold||45%||360|
And the bookkeeping journal to post the transaction to clear the direct materials variance account would be as follows:
|Direct materials quantity variance||800|
|Work in process inventory||240|
|Finished goods inventory||200|
|Cost of goods sold account||360|
The debit balance on the direct materials quantity variance account (800) has now been split between the work in process inventory account (240), the finished goods inventory account (200) and the cost of goods sold account (360), increasing all three accounts by the appropriate amount, and clearing the variance account balance.
About the Author
Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years in all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a BSc from Loughborough University.