This EOQ calculator can be used by a business to determine the optimum level of inventory units it should order from suppliers or, in the case of a manufacturing business, place in a production run.

The costs associated with inventory include both ordering and holding costs. Ordering costs such as the cost of clerical staff, transport, inspection or production set-up costs, depend on the number of orders placed and tend to increase as the quantity ordered decreases.

In contrast holding costs such as interest costs to fund working capital, warehousing, handling and insurance, depend on the level of inventory held and therefore tend to decrease as the quantity ordered decreases.

It can be seen that the ordering and holding costs move in opposite directions as the quantity ordered changes and therefore at some optimum level the total costs will be at a minimum. This optimum level is referred to as the economic order quantity or EOQ.

## EOQ Calculator Formula

The formula used by the EOQ calculator can be stated as follows.

EOQ = (2 x D x K/h)^{1/2}

**Variables used in EOQ Formula**

D = Total demand for the product during the accounting period

K = Ordering cost per order

h = Holding cost per unit

## Using the EOQ Calculator

The Excel EOQ calculator, available for download below, can be used to calculate the quantity of inventory units which minimizes the total cost of ordering and holding the inventory.

The calculator is used as follows.

### Demand

Enter the unit demand for the product for the accounting period. The accounting period is typically one year but can be any length. It should be noted that the total cost calculated by the EOQ calculator will be for the same period.

### Ordering Cost

Enter the ordering cost **per order**. The ordering costs include transport, administrative staff costs, receiving, and inspecting costs. For a manufacturing business the ordering costs are those associated with the setting up of a production run to manufacture the order quantity. Ordering costs should **exclude** the cost of the product itself.

### Holding Cost

Enter the holding cost **per unit**. The holding costs include the interest cost on finance used to fund inventory working capital, warehousing, cost of administrative staff, insurance, obsolescence, deterioration and shrinkage. Holding costs should **exclude** the cost of the product itself.

The EOQ calculator determines the economic order quantity which is the optimum number of units a business should order with suppliers or, in the case of a manufacturing business, the batch size to be included in a production run.

The calculator also works our the total ordering and holding costs for the period at the economic order quantity.

## EOQ Calculator Download

The EOQ worksheet is available for download in Excel format by following the link below.

The EOQ calculator is one of many financial calculators used in bookkeeping and accounting, discover another at the links below.

- Accounting Rate of Return Calculator
- Cash to Accrual Conversion Calculator
- Inventory Turnover Ratio Calculator

**Notes and major health warnings**

Users use this EOQ calculator Excel at their own risk. We make no warranty or representation as to its accuracy and we are covered by the terms of our legal disclaimer, which you are deemed to have read. This is an example of an economic order quantity calculator that you might use to carry out an inventory calculation in Excel. It is purely illustrative of a EOQ model calculator. This is not intended to reflect general standards or targets for any particular company or sector. If you do spot a mistake in the Excel EOQ inventory calculator, please let us know and we will try to fix it.

## About the Author

Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years in all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a BSc from Loughborough University.