A payment voucher is an internal business document which is drawn up each time a request for a payment is made. Supporting documents such as supplier invoices should be attached to it.
The payment voucher forms part of the internal controls of a business and provides a unique reference number for the payment transaction and evidence of the payment request and authorization.
After they are approved, payment vouchers are entered into the cash book which forms part of the double entry system.
Payment Voucher Format
The payment voucher includes the following information relating to the payment.
- Department requesting the payment.
- Voucher Number.
- Payee – Who the payment is made to.
- Description.
- Account code – General ledger account code.
- Monetary amount to be paid by line item and voucher total.
- Payment method Cash/Check/Transfer etc.
- Signature of person requesting the payment and the date.
- Signature of person authorizing the payment and the date.
The PDF file available for download below, will help you to produce your own payment voucher sample vouchers.
Voucher Sample Download
The payment vouchers sheet is available for download in PDF format by following the link below. It is important to realize that there are two payment vouchers printed with each sheet and these should be separated along the perforation line before use.
Users use this payment format at their own risk. We make no warranty or representation as to its accuracy. We are covered by the terms of our legal disclaimer, which you are deemed to have read. This is an example of cash voucher form that you might use. It is purely illustrative. This is not intended to reflect general standards or targets for any particular company or sector. If you do spot a mistake in the voucher sample, please let us know and we will try to fix it.