Debits and Credits Chart | Double Entry Bookkeeping

Using the Bookkeeping Debits and Credits Chart

The Debits and Credits Chart below acts as a quick reference to show you the effects of debits and credits on an account. It also shows you the main financial statement in which the account appears, the type of account, and a suggested nominal code.

Ultimate Debits and Credits Chart Guide and Key

Account Name: The name of the account in the ledgers
Stmt: The Financial Statement in which the account appears
BS: Balance Sheet
IS: Income Statement
Type: The type of account.
Debits: The effect debits have on the account
Credits: The effect credits have on the account
Code: A suggested Nominal code for the account

* The normal balance on an account is indicated by which entry increases the balance. Using the table below, if a debit entry increases the balance then the normal balance is a debit (e.g expenses), if a credit entry increases the balance, the normal balance is a credit (e.g. sales).

Debits and Credits Chart
Account Name	Stmt	Group	Debits	Credits	Code
Freehold property	BS	Fixed Assets	Increase	Decrease	10
Leasehold property	BS	Fixed Assets	Increase	Decrease	11
Plant & Machinery	BS	Fixed Assets	Increase	Decrease	20
Plant & m/cy depreciation	BS	Fixed Assets	Decrease	Increase	21
Office equipment	BS	Fixed Assets	Increase	Decrease	30
Office equipt depreciation	BS	Fixed Assets	Decrease	Increase	31
Furniture & fixtures	BS	Fixed Assets	Increase	Decrease	40
Furniture & fxts depreciation	BS	Fixed Assets	Decrease	Increase	41
Motor Vehicles	BS	Fixed Assets	Increase	Decrease	50
Motor vehicles depreciation	BS	Fixed Assets	Decrease	Increase	51
Inventory	BS	Inventory	Increase	Decrease	1001
Work in progress	BS	Inventory	Increase	Decrease	1002
Finished goods	BS	Inventory	Increase	Decrease	1003
Accounts Receivable Control	BS	Debtors	Increase	Decrease	1100
Sundry debtors	BS	Debtors	Increase	Decrease	1101
Other debtors	BS	Debtors	Increase	Decrease	1102
Prepayments	BS	Debtors	Increase	Decrease	1103
Bank current account	BS	Bank and Cash	Increase	Decrease	1200
Bank deposit account	BS	Bank and Cash	Increase	Decrease	1210
Building society account	BS	Bank and Cash	Increase	Decrease	1220
Petty cash	BS	Bank and Cash	Increase	Decrease	1230
Cash receipts	BS	Bank and Cash	Increase	Decrease	1235
Company credit card	BS	Bank and Cash	Increase	Decrease	1240
Credit card receipts	BS	Bank and Cash	Increase	Decrease	1250
Accounts Payable Control	BS	Liabilities	Decrease	Increase	2100
Sundry creditors	BS	Liabilities	Decrease	Increase	2101
Other creditors	BS	Liabilities	Decrease	Increase	2102
Accruals	BS	Liabilities	Decrease	Increase	2109
Sales Tax Control	BS	Liabilities	Decrease	Increase	2200
Purchase Tax Control	BS	Liabilities	Decrease	Increase	2201
VAT liability	BS	Liabilities	Decrease	Increase	2202
PAYE	BS	Liabilities	Decrease	Increase	2210
National Insurance	BS	Liabilities	Decrease	Increase	2211
Net wages control	BS	Liabilities	Decrease	Increase	2220
Pension fund	BS	Liabilities	Decrease	Increase	2230
Loans	BS	Liabilities	Decrease	Increase	2300
Hire purchase	BS	Liabilities	Decrease	Increase	2310
Corporation tax	BS	Liabilities	Decrease	Increase	2320
Mortgages	BS	Liabilities	Decrease	Increase	2330
Preference shares	BS	Capital	Decrease	Increase	3010
Reserves	BS	Reserves	Decrease	Increase	3100
Undistributed reserves	BS	Reserves	Decrease	Increase	3101
Profit & Loss Account	BS	Reserves	Decrease	Increase	3200
Sales type A	IS	Sales	Decrease	Increase	4000
Sales type B	IS	Sales	Decrease	Increase	4001
Sales type C	IS	Sales	Decrease	Increase	4002
Discounts allowed	IS	Sales	Increase	Decrease	4009
Sales type D	IS	Sales	Decrease	Increase	4100
Sales type E	IS	Sales	Decrease	Increase	4101
Sale of Assets	IS	Other Income	Decrease	Increase	4200
Credit charges	IS	Other Income	Increase	Decrease	4400
Miscellaneous income	IS	Other Income	Decrease	Increase	4900
Royalties received	IS	Other Income	Decrease	Increase	4901
Commissions received	IS	Other Income	Decrease	Increase	4902
Insurance claims	IS	Other Income	Decrease	Increase	4903
Rent income	IS	Other Income	Decrease	Increase	4904
Distribution & carriage	IS	Other Income	Increase	Decrease	4905
Materials purchased	IS	Purchases	Increase	Decrease	5000
Materials imported	IS	Purchases	Increase	Decrease	5001
Miscellaneous purchases	IS	Purchases	Increase	Decrease	5002
Packaging	IS	Purchases	Increase	Decrease	5003
Discounts taken	IS	Purchases	Increase	Decrease	5009
Carriage	IS	Purchases	Increase	Decrease	5100
Import duty	IS	Purchases	Increase	Decrease	5101
Transport insurance	IS	Purchases	Increase	Decrease	5102
Opening stock	IS	Purchases	Increase	Decrease	5200
Closing stock	IS	Purchases	Decrease	Increase	5201
Productive Labour	IS	Direct labour	Increase	Decrease	6000
Cost of sales labour	IS	Direct labour	Increase	Decrease	6001
Sub-contractors	IS	Direct costs	Increase	Decrease	6002
Sales commissions	IS	Marketing	Increase	Decrease	6100
Sales promotion	IS	Marketing	Increase	Decrease	6200
Advertising	IS	Marketing	Increase	Decrease	6201
Gifts & samples	IS	Marketing	Increase	Decrease	6202
PR	IS	Marketing	Increase	Decrease	6203
Miscellaneous expenses	IS	Miscellaneous	Increase	Decrease	6900
Gross wages	IS	Overheads	Increase	Decrease	7000
Directors salaries	IS	Overheads	Increase	Decrease	7001
Directors remuneration	IS	Overheads	Increase	Decrease	7002
Staff salaries	IS	Overheads	Increase	Decrease	7003
Wages regular	IS	Overheads	Increase	Decrease	7004
Wages casual	IS	Overheads	Increase	Decrease	7005
Employers NI	IS	Overheads	Increase	Decrease	7006
Employers pensions	IS	Overheads	Increase	Decrease	7007
Recruitment expenses	IS	Overheads	Increase	Decrease	7008
Adjustments	IS	Overheads	Increase	Decrease	7009
SSP reclaimed	IS	Overheads	Increase	Decrease	7010
SMP reclaimed	IS	Overheads	Increase	Decrease	7011
Rent	IS	Overheads	Increase	Decrease	7100
Water rates	IS	Overheads	Increase	Decrease	7102
General rates	IS	Overheads	Increase	Decrease	7103
Premises insurance	IS	Overheads	Increase	Decrease	7104
Electricity	IS	Overheads	Increase	Decrease	7200
Gas	IS	Overheads	Increase	Decrease	7201
Oil	IS	Overheads	Increase	Decrease	7202
Other heating costs	IS	Overheads	Increase	Decrease	7203
Motor fuel	IS	Overheads	Increase	Decrease	7300
Motor repairs	IS	Overheads	Increase	Decrease	7301
Licenses	IS	Overheads	Increase	Decrease	7302
Vehicle insurance	IS	Overheads	Increase	Decrease	7303
Miscellaneous motor	IS	Overheads	Increase	Decrease	7304
Scale charges	IS	Overheads	Increase	Decrease	7350
Travelling	IS	Overheads	Increase	Decrease	7400
Car hire	IS	Overheads	Increase	Decrease	7401
Hotels	IS	Overheads	Increase	Decrease	7402
UK Entertainment	IS	Overheads	Increase	Decrease	7403
Overseas Entertainment	IS	Overheads	Increase	Decrease	7404
Overseas travelling	IS	Overheads	Increase	Decrease	7405
Subsistence	IS	Overheads	Increase	Decrease	7406
Printing	IS	Overheads	Increase	Decrease	7500
Postage & carriage	IS	Overheads	Increase	Decrease	7501
Telephone	IS	Overheads	Increase	Decrease	7502
Telex/telegram/fax	IS	Overheads	Increase	Decrease	7503
Office stationery	IS	Overheads	Increase	Decrease	7504
Books etc	IS	Overheads	Increase	Decrease	7505
Legal fees	IS	Overheads	Increase	Decrease	7600
Audit & accountancy fees	IS	Overheads	Increase	Decrease	7601
Consultancy fees	IS	Overheads	Increase	Decrease	7602
Professional fees	IS	Overheads	Increase	Decrease	7603
Equipment hire	IS	Overheads	Increase	Decrease	7700
Office m/c maintenance	IS	Overheads	Increase	Decrease	7701
Repairs & renewals	IS	Overheads	Increase	Decrease	7800
Cleaning	IS	Overheads	Increase	Decrease	7801
Laundry	IS	Overheads	Increase	Decrease	7802
Premises expenses	IS	Overheads	Increase	Decrease	7803
Bank interest paid	IS	Overheads	Increase	Decrease	7900
Bank charges	IS	Overheads	Increase	Decrease	7901
Currency charges	IS	Overheads	Increase	Decrease	7902
Loan interest paid	IS	Overheads	Increase	Decrease	7903
HP interest	IS	Overheads	Increase	Decrease	7904
Credit charges	IS	Overheads	Increase	Decrease	7905
Exchange rate variance	IS	Overheads	Increase	Decrease	7906
Depreciation	IS	Depreciation	Increase	Decrease	8000
Plant & m/cy depreciation	IS	Depreciation	Increase	Decrease	8001
Furniture/fit. depreciation	IS	Depreciation	Increase	Decrease	8002
Vehicle depreciation	IS	Depreciation	Increase	Decrease	8003
Office equip. depreciation	IS	Depreciation	Increase	Decrease	8004
Bad debt write off	IS	Bad debts	Increase	Decrease	8100
Bad debt provision	IS	Bad debts	Increase	Decrease	8102
Donations	IS	Sundry	Increase	Decrease	8200
Subscriptions	IS	Sundry	Increase	Decrease	8201
Clothing costs	IS	Sundry	Increase	Decrease	8202
Training costs	IS	Sundry	Increase	Decrease	8203
Insurance	IS	Sundry	Increase	Decrease	8204
Refreshments	IS	Sundry	Increase	Decrease	8205
Suspense account	IS	Suspense	Increase	Decrease	9998
Mispostings account	IS	Mispostings	Increase	Decrease	9999

Last modified October 4th, 2019 by Michael Brown

About the Author

Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years and has built financial models for all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a degree from Loughborough University.

Posted By: Michael Brown References

October 4, 2019

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Using the Bookkeeping Debits and Credits Chart

Ultimate Debits and Credits Chart Guide and Key

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