Buy Equipment with Down Payment in Cash

A business buys networking equipment to the value of 12,000 and makes a down payment in cash of 3,000 and funds the balance using credit from the supplier.

The double entry bookkeeping journal entry to record the purchase of the networking equipment is as follows:

Buy Equipment with Down Payment in Cash Journal Entry

The accounting records will show the following bookkeeping transaction entries to buy equipment with a down payment in cash and the balance on supplier credit.

Buy Equipment with Down Payment in Cash Journal Entry
Account Debit Credit
Equipment 12,000
Cash 3,000
Accounts payable 9,000
Total 12,000 12,000

Buy Equipment with Down Payment in Cash Explained

Networking equipment has been purchased by the business, this is a long term asset of the business and is recorded in the networking equipment account on the balance sheet.

The business has paid out cash of 3,000 as a down payment for the equipment, and the asset of cash is reduced by the credit. In addition, the business owes the supplier for the balance of the amount (12,000 – 3,000 = 9,000), and this is recorded as a credit to accounts payable, a liability account.

Accounting Equation Buy Equipment – Down Payment in Cash

The accounting equation, Assets = Liabilities + Owners Equity means that the total assets of the business are always equal to the total liabilities of the business This is true at any time and applies to each transaction. For this transaction the accounting equation is shown in the following table.

Buy Equipment with Down Payment in Cash Accounting Equation

In this case one long term asset increases as the business now owns the networking equipment, and another asset (cash) decreases as money is spent to make the down payment. On the other side of the equation, a liability (accounts payable) increases by the net amount (9,000) to show the amount owed to the equipment supplier in accordance with their credit terms

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Last modified July 16th, 2019 by Michael Brown

About the Author

Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years and has built financial models for all types of industries. He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a degree from Loughborough University.

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